ssrs fill color based on multiple values ssrs fill color based on multiple values

For example, in the above report, the Sales Order ID is repeated in the above data set. SSRS change fill color based on column values and parameters Ask Question Asked 4 years, 9 months ago Modified 4 years, 9 months ago Viewed 2k times 0 I want to change the background fill color of a column based on what parameters the user selects, and the values resulting from the filter are either red, green, or yellow. SQL Server Reporting Services (SSRS) has come a long way since the initial release of SSRS in SQL Server 2000. But if we don't have any task assigned for a particular resource on Friday and Saturday,(I mean Null value for the matrix cell) we choose is actually a SQL Construct that can be used in select statements, but the Learn how to migrate SSRS by following a walk through of migrating SSRS 2014 to SSRS 2016. report including items like CASE and IF statements? We can see the percent This forum has migrated to Microsoft Q&A. It is recommended to always include the catch in the profiler and it will be like as below: In some cases, we need to populate the parameter values with the defaults. View all posts by Esat Erkec, 2023 Quest Software Inc. ALL RIGHTS RESERVED. | GDPR | Terms of Use | Privacy. install and configuration process does require SQL Server, but it does not have Go to the properites of the group, go to variables. Projects extension; please see this tip for details on completing that install: iif(InStr(Fields!task_name.Value,"White")>0,"White", What is the syntax for You aren't just limited to using an IIf either. As shown below, the dataset properties window seeing that you are likely using SQL Server for your dataset.. why don't you do this logic in SQL and return the color as a column and then use that column for the background color rather than this convoluted iff statement at the reporting level.. For some reason this didn't work.. do you possibly know any workarounds for this? Click the row in the tablix control which you want to apply color for, 2. parameter can be used to supply input for the report so that we can filter and control the query resultsets. Dinesh Asanka is MVP for SQL Server Category for last 8 years. This expression doesn't seem to satifsfy the requirement . This approach will override all defined palettes. its use. The next tier will be The switch function is simpler to write and read as it uses a 1 to 1 setup with You need pairs of values for SWITCH so the final 'True' acts like an else. As you can see below, the drives under 20% of free space (F:, button next to almost all of the different properties. Again, we can validate if this works by previewing the report: It's not just the colour of the font that you can change. iif(InStr(Fields!task_name.Value,"Purple")>0,"Purple", Report Builder provides several built-in palettes for paginated report charts, or you can define a custom palette. maximum order year. Staging Ground Beta 1 Recap, and Reviewers needed for Beta 2, How to Change string color in ssrs report, SSRS Dynamically change the cell background and font color, SSRS Multiple IIF expression using the same field, Create an expression based off grouped rows ssrs, SSRS Using an IIF expression to set cell Fill Color, SSRS hidden columns expression consuming time while rednering, Evaluating parameters in SSRS report heading, column value comparison and fill color change based on the expression, Linear Algebra - Linear transformation question, Styling contours by colour and by line thickness in QGIS, Batch split images vertically in half, sequentially numbering the output files. Euler: A baby on his lap, a cat on his back thats how he wrote his immortal works (origin?). The first step in the process is to create a parameter; in the below example the parameter called Pick_a_Value is created. I tested, it works as per users requirement. By clicking Post Your Answer, you agree to our terms of service, privacy policy and cookie policy. Hope this helps. Identify those arcade games from a 1983 Brazilian music video, Difficulties with estimation of epsilon-delta limit proof, How do you get out of a corner when plotting yourself into a corner. As your logic essentially returns the same condition to being over the max or under the min where available, you can simplify your conditional logic here with a switch expression that simply checks for either situation. By: Scott Murray | Updated: 2021-09-17 | Comments | Related: > Reporting Services Development. are true, no background color is set: Let's see it in action. the Order Year in the column while the TotalDue is in the data area. free space of a drive is under 20%. If this does not work, please show a screen shot of how your parmeters are setup (allow NULL, allow blanks etc) as this will have a bearing, SSRS Fill Color Expression based on Multiple Parameters, How Intuit democratizes AI development across teams through reusability. SSRS provides a whole sundry of different places where the different logic functions However, once a report design dives into SSRS, one dilemma that often surfaces In the Repor Builder main that has an. In this article examples, we will use Report Builder. is opened, and the Fields tab is selected. The design view therefore looks like this: And the preview of the the sample data I'm using results in this basic looking report: Let's start with changing the formatting on the column Transaction Value, so that the text is red if the value is negative. Below is the sample report in Design view. The first tip reviews the basic install process and then moves into configuring InStr(Fields!Task_name.Value,"Null")>0,"Sienna", You can select the Expression option in the listed options which will give you a screen when you can enter an expression. you can expand this formatting to multiple fields and values. Replace it if its not Group1. iif(InStr(Fields!task_name.Value,"NULL")>0,"Sienna", have that color field as background color property. In addition for the IIf you have Choose (which operates identically to the T-SQL CHOOSE function) as well as a Switch function; which we could have use previously instead of the nested IIfs like below: The Switch function has no "Else" option, so I use a literal True at the end, which will force "Red" to be returned if neither of the prior functions returned True. Add a column outside the dynamic columns which are shown in the following screenshot and highlighted column is the newly added column, Then add an expression to the newly added column as shown in the below screenshot. Thanks for contributing an answer to Stack Overflow! focus in this tip will be on usage in SSRS. Generally, it is better to use a custom palette to define your own colors because the number of series in your dataset may not be known until report processing. How do you ensure that a red herring doesn't violate Chekhov's gun? filter the HRReportReportDataset query according to these values. Now this will be same as what you get in Microsoft Excel. SQL Server Reporting Services- Coloring a Cell Background Based on two different column group values, SQL Server Reporting Services, Power View. Note : Group1 is the group name created in step 3. Any location that allows the InStr(Fields!Task_name.Value,"Aqua")>0,"LightBlue", Then work from outer most conditions inward. As you can see, using this system can quickly allow for the If Parameter1 and Parameter2 are any other value (E, F, G), then leave the background "White". Visual Studio 2019 Install and Configure for the SQL Server DBA. in SSRS. Microsoft Report Builder (SSRS) Staging Ground Beta 1 Recap, and Reviewers needed for Beta 2, SSRS Conditional Formatting Switch or IIF, Create an expression based off grouped rows ssrs, SSRS Multiple Parameters in a single dropdown, column value comparison and fill color change based on the expression, Count of Rows colored in SSRS Report Builder. Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support. footprint with few report developers knowing about it or even using it. Some names and products listed are the registered trademarks of their respective owners. This report issue: the "Light Blue(Aqua)" also contains "Blue", so when doing conditional judging, the expression will return "Blue" instead of "Light Blue". We need to define colours for both when the value is negative and not. He is a presenter at various user groups and universities. The switch function Why are physically impossible and logically impossible concepts considered separate in terms of probability? InStr(Fields!Task_name.Value,"White")>0,"White", This changing will affects the When selecting this, you will see the BackgroundColor option. Is there a single-word adjective for "having exceptionally strong moral principles"? You can then use the value of the column in the SSRS Expression instead. Particularly for this report, it filtered the query according to the JobTitle. functions, the designer should also be cognizant that these functions work hand You can also define your own colors on the chart by specifying a color for each series on the chart. The next task is to set alternate row colors in SSRS in the above SSRS Report. in a similar way to case statements and is more efficient than nested iifs. The second added textbox actually displays the sum for the TotalDue, Tax, or When looking at the Text Box properties you will have noticed that many of the options had a fx button adjacent to it, denoting that the value of the properly can be set using an expression. Surprisingly, As we'll effecting a row, we're going to use a slightly different process. Right-click on a column and goto. You can create and modify paginated report definition (.rdl) files in Microsoft Report Builder, Power BI Report Builder, and in Report Designer in SQL Server Data Tools. You cannot extend the built-in palette to include more colors, so if you need more than 16 colors, you must define a custom palette. inside the prior iif statement, as demonstrated below. Does Counterspell prevent from any further spells being cast on a given turn? into the logical values. If Parameter1 = "C" and Parameter2 = "D", then numbers are filled based on other requirements. By using text box property we can change Font, Background color, Border, Fill, etc. Default Values tab. =Switch( (Fields!resource_nextdate.VALUE Is Nothing OR Fields!resource_nextdate.Value < today() ) AND Fields!SR_Status.Value = "Scheduled", Yellow. ))))))))))))))). ROWNUMBER will be the row number for the row. A yellow color for values between 20% and 10% and a red color on key sections of the report. In particular, this tip will dive into using If we follow the below steps, we can display the selection of the multi-value parameter: Add a textbox to the report. is true (space under 10%) it will return the tomato value and will Now you will get the color into the text value as shown in the below screenshot: Next step is to get the background color from the value of the newly added column. The method used in this case is that the odd row numbers are light blue while the even row numbers are blue. SSRS: Change Fill Colour Depending on Cell Values I find, sometimes it helps to draw out where you want the colours in a range. =Switch(Parameters!Site.Value="A" AND Parameters!Place.Value = "B", IIF(Fields!Cost.Value < 100, "Green", IIF(Fields!Cost.Value >= 101 AND Fields!Cost.Value <= 200, "Yellow", IIF(Fields!Cost.Value > 300, "Red", "White"))), "White") On the property window, for backgroundcolor propertyclick the expression. that the dataset which is created in the previous step will appear in the Data source combo box. Let's take a look at how this can be done. Were sorry. For viewing convenience, we used the Switch() function in our expression: =IIf(Fields!Day_Wise.Value="Fri" or Fields!Day_Wise.Value="Sat","LightGrey", D: and Z:)are marked in bold: For the next example, we will set the background color of the PctField, Next, to show the use of the values, two text fields are added. Add Bevel, Emboss, and Texture Styles to a Chart (Report Builder and SSRS) In my case the color should be filled for the cell with name "Fields!task_name.Value" based on the values of "Fields!Day_Wise.Value " where we have the values for Daywise as S,M,T,W,T,F,S. Managing Recursive Group on SSRS Reporting Services Reports, Create SSRS Data Driven Subscriptions on Standard Edition. Due to this dynamic nature of the report, the previous simple rule will not work for matrix. Add Dataset option: In the Dataset Properties window, we will choose the Use a dataset embedded in my report option so When multiple series are added to the chart, the chart assigns the series a color in the order that the colors have been defined in the palette. credentials of the connection string: After setting up the connection string, we will click the Test Connection button to be sure that we In the cell where you want to change the background colour right- click and select text box properties. There is no need to check for all the various combinations as in your iif statements. However, function provides a mechanism to pass an index integer value to the choose function This is quite a "bland" format, with headings in grey and just horizontal lines in the tablix. For example, we might want to make rows which have today's date for "Effective Date" in bold. I query for them and then I hide them from the user so Column1 shouldn't show on the report, but I want to use it for the coloring only. At first, we will select the Get values from a query so that we can create a connection between dataset, and parameter. the need to tie the choose function in with a parameter value. I get the feeling I am making this harder on myself than it needs to be but I am not quite sure what else to do. Right-click the data row as shown in the below screenshot, click F4 or properties window in the View menu. As we have a couple of IIf expressions, then we need to ensure we get the order of these clauses in the right order, just like when writing a CASE expression in T-SQL. Is the God of a monotheism necessarily omnipotent? Refresh Fields and click OK: After we complete this step, @JobTitleParam will appear under the Parameters Next is to create a table in the SSRS report and link with the data set and you will see the following report. First, the data source is created for the AdventureWorks sample database in any SQL Server instance. He is a SQL Server Microsoft Certified Solutions Expert. Tax=2, and Freight=3. The executed query can find out as defined in these tips: In the Design view, select all the cells for a particular row, and then press F4 on your keyboard. I have an SSRS report that looks something like this: How can I color the rows with the same value in Column1 with the same color? Thus, the value that will get passed to the choose function will be either 1 Give variable name as tColor and give the expression to =code.getmycolor(), 4. I would to highlight a field based on the field value, or null value (datetime field) and the value (text field) of another cell. Additionally, His current interests are in database administration and Business Intelligence. by changing the formatting, specifically, the font color depending on whether the While that could be used in the dataset T-SQL query, it is not available blue, and the final tier will be green. In this example, that's the cell with the value "[TransactionValue]". and click the fx button next iif function is likely the most common logical function as it is synonymous with and hand with the logical functions such as and, or, the grouping by order number. the data. embedded in my report and give HRReportDataSourcename: We can either fill the Connection string text box manually or we can use the Build In this example, I'll select all fields. employees who are working in the company. iif(InStr(Fields!task_name.Value,"Red")>0,"Red", First, we right click the [Drive] field and select Text Box Properties: Then navigate to Font and click fx next to the Bold greater than 2,500,000. SQL Server Reporting Services Standalone Installation. desired logic for the font color scheme. How do I align things in the following tabular environment? In this case, our expression is to evaluate if the So, for example if we want a color warning for the bar next to the value we will The next task is to set alternate row colors in SSRS in the above SSRS Report. these functions? InStr(Fields!Task_name.Value,"Blue")>0,"Blue", required. it is recommended that a catchall final logical statement, such as 1=1 is used at Now, lets focus on the main topic that parametrized reports gain us more flexibility and provide an enhanced user experience. The nature of simulating nature: A Q&A with IBM Quantum researcher Dr. Jamie We've added a "Necessary cookies only" option to the cookie consent popup. This is because an additional row is introduced to the grouping column. After these settings, we will click to the Available Values Ironically SQL also includes for organizations. folder and the report columns also appear under the Dataset folder: The @JobTitleParam parameter has been created automatically, however, we need to associate it to The Switch example you posted probably wouldn't work because the parentheses weren't right. You'll be presented a huge palette of inbuilt colours, as well has the option of inputting you're own RGB or HSB values. The 1=1 at the end is the "catch all" if none of the expression fit Asking for help, clarification, or responding to other answers. and Then the SSRS report is shown as following which has alternate row colors. The properties window has an fx Please feel free discuss if you have any other questions. For very complex expressions, which might be difficult or cumbersome to evaluate in an SSRS Expression, you can also use T-SQL to "help" SSRS. This is the equivalent of the ELSE sentence, if false, it will keep the Default value: Let's see it in action. I'm going to use the report's default colour for when the value isn't negative, which is #333333. The expression I am currently using works when both a min and max value are entered but not when only a minimum value is entered. =variables!tColor.Value. rev2023.3.3.43278. To do this, open the Series Properties dialog box and set the Color property for Fill. Scroll down to the Chart Section and find the Palette Option. Notice each expression has the logic At first, we choose the Specify values option and then write it into the value Just noticed your question today. Otherwise the task_name will overwrite the previous task_name (for numeric values, it will do sum calculation). 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The first tier will be red. Reporting Services provides a list of predefined, built-in palettes that you can use to define a color set for series on your chart. Will post some alternative if i do find any . For example, you might decide to add a column in your dataset, which you don't display in the report, which returns different colours. For this example, TotalDue=1, Of course, that is a simple example, but let us move into a more complex example It only has a small "Task Name:Training,StartDate-20/06/2014,EndDate-24/06/2014,Dur:5,Color:Red" ,So this will appear on tool tip. As show below, the switch function presents a much cleaner way to represent the This gives us the following expression: Notice you can use both literal names for colours (in this case Red) as well as their hex code. true,"Black" This Step 1: Open BIDS and creatre a new Shared Data Source Step 2: Create a Table type report as shown below (The steps for doing so has been described in Part I series). not, andalso, and orelse. Are there tables of wastage rates for different fruit and veg? This will include both the transactions that have a negative and positive value, such as the first value of Total Paid, which is negative, but also the same value as "Transaction Value". property: In the formula window, we will put the following formula: We use the IIf function that returns 2 values depending on the If you want to apply your own colors to the chart, use a custom palette. You can observe that the column gives a running value and it increments by one only when the Field referred (YourDataField in this sample) is different than the one in previous row. Bilal please let me know if i did missed anything . Otherwise, the expression will return "Prior Year". (Parameters!Site.Value="C" AND Parameters!Place.Value = "D", IIF(Fields!Cost.Value < 300, "Green", IIF(Fields!Cost.Value >= 301 AND Fields!Cost.Value <= 400, "Yellow", IIF(Fields!Cost.Value > 400, "Red", "White"))), "White"), True, "White"). If you have any question, please feel free to ask. The switch statement produces the same results as illustrated next. InStr(Fields!Task_name.Value,"Yellow")>0,"Yellow", Then the report will look like the following screenshot. Copyright (c) 2006-2023 Edgewood Solutions, LLC All rights reserved They want to see the identity number, birth date, marital status and gender of the employee in the report. For our first example, we will set the [Drive] field bold when 5. Since the color is available the newly added column, that color can be set to the background of the matrix row, Next is to hide the newly added column since this column is used only as an internal column to the report. This will allow you to create "Data-Driven" subscriptions on your Standard SQL Server version. It allows as many lines We will click the Build button and set up the IIF(PREVIOUS(Fields!Day_Wise.Value) ="F","LightGrey",